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Payroll Department

Time/Labor and Absence Management in HCM PeopleSoft

Our Time/Labor and Absence Management modules in HCM PeopleSoft bring pay, time, and absence management together into one system.

We recently made some changes to the Business Manager role in PeopleSoft HCM. Those with this role will now be able to access HR queries, and we've also added new payroll queries. Please refer to the below document for a list of available queries.

The HCM All Access form has been updated to reflect this change to the Business Manager role. When submitting HCM access requests, please ensure you are using the current version of the form, so you see all roles/options currently available in the system. The current version of the access form is always housed in the ServiceNow system, available by searching ‘HCM’ in the search field and selecting the first option that appears.


Login to the HCM PeopleSoft System

To log in, use your Network Username and password. This requires two-factor authentication (DUO).
The HCM PeopleSoft system replaces ITAMS.

It is important to note that you will receive an error message (STR_PCMINVPORTAL: Invalid portal name) when logged into both the HCM PeopleSoft and Finance PeopleSoft systems in the same browser. It is recommended that you use different browsers for each system (Edge, Chrome, Safari, etc.). If that doesn’t work, clear your browser cache using the How to clear your web browser's cache instructions.

Student employees who enter all time worked into the timesheet (your offer letter mentioned an FLSA status of Non-Exempt and a pay type of hourly).

Timesheet Icon Reference Guide [pdf]

Time Reporting Code Reference Guide [pdf]

Absence Type Reference Guide [pdf]

Manage Paid Holidays [pdf]

New Features Reference for Employee Self Service [pdf]

Saving and Editing Favorites [pdf]

Holiday Comp Payout Reference Guide [pdf]

Requesting an Absence for All Eligible Employees

Viewing Absence Balances and Requests for All Eligible Employees

Temporary and student employees who enter all time worked into the timesheet (your offer letter mentioned an FLSA status of Non-Exempt and a pay type of hourly).

Staff employees in FTE, Research Grant, or Time Limited positions who enter all time worked into the timesheet. These employees are often referred to as ‘Salaried Non-Exempt’ (your offer letter mentioned an FLSA Status of Non-Exempt but referenced an annual salary amount not an hourly rate as shown for Hourly employees).

Staff and faculty employees in FTE, Research Grant, or Time Limited positions who are Exempt from the FLSA and as such do not enter regular working hours into a timesheet. These employees only do exception time reporting in a timesheet (working on a holiday). They are often referred to as ‘Salaried Exempt’ (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount).

Employees in a position that qualifies for a 28 day FLSA period.

Employees in Housing and Facilities that will track time worked to a Work Order number.

Employees that are in positions that are approved for call back, on call, and/or shift differential will utilize Time and Labor punch timesheets to track time worked.

Temporary and student employees in positions which are Exempt from the FLSA and as such do not enter working hours into a timesheet (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). (Note: For purposes of this Time and Absence system, only exempt temporary staff will be entering leave of absence hours into a timesheet. TFAC (adjuncts) and exempt student employees do not enter any time worked or leave of absence into the timesheet.

 

Time and Absence queries and reports are now available on the Time and Absence WorkCenter for individuals that approve timesheets and absence requests as the manager. A reference guide is available below.

Review the Manager Self Service Training presentation [pdf] for detailed information about the new Time and Absence System. You can view a recording of the Manager Self Service training to see how a manager can enter a timesheet and request an absence on behalf of an employee and approve timesheets and absence request in the Time and Absence Workcenter.

Timesheet Icon Reference Guide [pdf]

Time Reporting Code Reference Guide [pdf]

Absence Type Reference Guide [pdf]

Manage Paid Holidays [pdf]

New Features Reference for Employee Self Service [pdf]

Saving and Editing Favorites [pdf]

Time and Absence Queries/Reports Reference Guide [pdf]

Holiday Comp Payout Reference Guide [pdf]

Requesting an Absence for All Eligible Employees

Approving Absence Requests

Viewing Absence Balances and Requests for All Eligible Employees

Temporary and student employees who enter all time worked into the timesheet (your offer letter mentioned an FLSA status of Non-Exempt and a pay type of hourly).

Staff employees in FTE, Research Grant, or Time Limited positions who enter all time worked into the timesheet. These employees are often referred to as ‘Salaried Non-Exempt’ (your offer letter mentioned an FLSA Status of Non-Exempt but referenced an annual salary amount not an hourly rate as shown for Hourly employees).

Staff and faculty employees in FTE, Research Grant, or Time Limited positions who are Exempt from the FLSA and as such do not enter regular working hours into a timesheet. These employees only do exception time reporting in a timesheet (working on a holiday or hazardous weather). They are often referred to as ‘Salaried Exempt’ (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). 

Employees in a position that qualifies for a 28 day FLSA period.

Employees in Housing and Facilities that will track time worked to a Work Order number.

Employees that are in positions that are approved for call back, on call, and/or shift differential will utilize Time and Labor punch timesheets to track time worked.

Temporary and student employees in positions which are Exempt from the FLSA and as such do not enter working hours into a timesheet (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). (Note: For purposes of this Time and Absence system, only exempt temporary staff will be entering leave of absence hours into a timesheet. TFAC (adjuncts) and exempt student employees do not enter any time worked or leave of absence into the timesheet.

Request Additional Leave Types on Behalf of an Employee [pdf]

Request an Extended Absence on Behalf of an Employee [pdf]

View Extended Absence Request History [pdf]

View Leave Pool Transaction History [pdf]

The TL/ABS Approver role is intended to be a back-up to the manager in the event of their absence or other extenuating circumstances.

Review the TL/ABS Approver Training presentation [pdf] for detailed information about the new Time and Absence System.

Timesheet Icon Reference Guide [pdf]

Time Reporting Code Reference Guide [pdf]

Absence Type Reference Guide [pdf]

Manage Paid Holidays [pdf]

New Features Reference for Employee Self Service [pdf]

Saving and Editing Favorites [pdf]

Time and Absence Queries/Reports Reference Guide [pdf]

Holiday Comp Payout Reference Guide [pdf]

Requesting an Absence for All Eligible Employees

Approving Absence Requests

Viewing Absence Balances and Requests for All Eligible Employees

Temporary and student employees who enter all time worked into the timesheet (your offer letter mentioned an FLSA status of Non-Exempt and a pay type of hourly).

Staff employees in FTE, Research Grant, or Time Limited positions who enter all time worked into the timesheet. These employees are often referred to as ‘Salaried Non-Exempt’ (your offer letter mentioned an FLSA Status of Non-Exempt but referenced an annual salary amount not an hourly rate as shown for Hourly employees).

Staff and faculty employees in FTE, Research Grant, or Time Limited positions who are Exempt from the FLSA and as such do not enter regular working hours into a timesheet. These employees only do exception time reporting in a timesheet (working on a holiday or hazardous weather). They are often referred to as ‘Salaried Exempt’ (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). 

Employees in a position that qualifies for a 28 day FLSA period.

Employees in Housing and Facilities that will track time worked to a Work Order number.

Employees that are in positions that are approved for call back, on call, and/or shift differential will utilize Time and Labor punch timesheets to track time worked.

Temporary and student employees in positions which are Exempt from the FLSA and as such do not enter working hours into a timesheet (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). (Note: For purposes of this Time and Absence system, only exempt temporary staff will be entering leave of absence hours into a timesheet. TFAC (adjuncts) and exempt student employees do not enter any time worked or leave of absence into the timesheet.

For answers to common questions about requesting absences and managing leave balances, visit the Holidays and Leave page on the Human Resources website.

For answers to common questions about timesheets, visit the Time and Absence page on the Payroll website.

All telecommuting hours must be tracked directly in Time & Labor to ensure accurate reporting and compliance. Employees will use two designated Time Reporting Codes (TRCs) to record their telecommuting time appropriately on their timesheet.

  • TELCM – Telecommuting Tracking should be used for telecommuting as outlined in the employee’s telecommuting agreement.
  • TELD – Telecommuting Deviation should be used for any telecommuting outside the approved telecommuting schedule or for those with no agreement and had to telecommute for other extenuating circumstances.  

For additional information and examples of telecommuting deviation reasons, please review the below Telecommuting Deviation Reasoning Matrix. This reference outlines approved deviation categories and examples to support accurate and consistent time entry. 

If you have any questions regarding absences, please contact HRLEAVE@mailbox.sc.edu.
If you have any questions regarding timesheets, please contact PAYROLL@mailbox.sc.edu.

 

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